Appendix D: AI-Powered Communication Prompt Library
✨ Use these AI prompts to brainstorm, write, revise, or analyze communication tasks more effectively. Customize the content in brackets to suit your needs.
✍️ Professional Writing & Editing
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Clarify business writing | “Rewrite this paragraph to be clearer and more concise for a professional audience.” | Ch. 3 |
| Improve tone | “Revise this email to sound more confident but still respectful.” | Ch. 3, 8 |
| Email cleanup | “Polish this email to be more concise and professional: [insert email].” | Ch. 8 |
| Avoid jargon | “Simplify this memo to remove jargon and improve accessibility.” | Ch. 1, 3 |
| Translate formal to friendly | “Make this formal announcement more conversational while keeping it professional.” | Ch. 4 |
🎯 Persuasion, Messaging & Strategy
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Strategic messaging | “Draft a persuasive internal message explaining a new company policy using the SCIPAB model.” | Ch. 4 |
| Pitching an idea | “Create a short persuasive email proposing a new project idea to a manager.” | Ch. 12 |
| Call-to-action optimization | “Improve this call to action to be more compelling: [paste message].” | Ch. 4, 5 |
| Writing to motivate | “Write a brief motivational message to boost morale during a stressful project.” | Ch. 12 |
| Managing up | “Help me craft a status update email to my director that frames roadblocks and next steps positively.” | Ch. 11 |
🗣️ Feedback, Coaching & Difficult Conversations
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Constructive feedback | “Write feedback using the SBI model for a colleague who missed a deadline.” | Ch. 6 |
| Delivering praise | “Draft a message to recognize a team member’s creative problem-solving during a meeting.” | Ch. 6 |
| Difficult conversations | “Help me script a conversation where I address ongoing communication issues with a peer.” | Ch. 6 |
| Reframing criticism | “Rewrite this feedback to focus on growth opportunities instead of blame.” | Ch. 6, 12 |
| Peer coaching | “Generate coaching questions to help a colleague improve their virtual presentation skills.” | Ch. 10, 5 |
🧑💼 Job Search & Career Communication
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Resume bullet generation | “Turn this job description into 3 strong resume bullet points for a marketing role.” | Ch. 7 |
| Tailored cover letter | “Write a short, personalized cover letter for [role] at [company] that highlights my skills in [area].” | Ch. 7 |
| Interview prep | “Create STAR method responses for common interview questions about teamwork and leadership.” | Ch. 7 |
| LinkedIn headline | “Suggest 5 LinkedIn headlines for an early-career business communication student.” | Ch. 7, 12 |
| Thank-you email | “Draft a professional thank-you message to send after a job interview.” | Ch. 7 |
🧾 AI for Summarizing, Synthesizing & Analysis
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Meeting recap | “Summarize this meeting transcript into 3 key takeaways and 2 action items.” | Ch. 11 |
| Email thread synthesis | “Summarize this email thread and identify the open questions and next steps.” | Ch. 8 |
| Policy memo distillation | “Condense this policy document into a one-paragraph summary for employees.” | Ch. 1, 4 |
| Sentiment analysis | “What is the tone and sentiment of this customer email?” | Ch. 9 |
| Communication audit | “Analyze this company announcement for clarity, tone, and inclusivity.” | Ch. 1, 13 |
📊 Presentation Planning & Visual Communication
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Story-driven outline | “Create a three-part narrative outline for a business presentation on [topic].” | Ch. 5 |
| Slide content builder | “Generate slide titles and bullet points for a presentation on team collaboration.” | Ch. 5, 11 |
| Visual data storytelling | “Suggest 3 ways to present this data visually for executive stakeholders.” | Ch. 9, 5 |
| Presentation script | “Write an engaging intro and conclusion for my 10-minute talk on ethical AI.” | Ch. 2, 5 |
| Timing support | “Estimate time per slide for a 7-minute presentation with 6 slides.” | Ch. 5 |
🌐 Inclusive, Ethical & Cross-Cultural Communication
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Cultural adaptation | “Revise this message for a high-context audience from Japan.” | Ch. 13 |
| Generational sensitivity | “Adapt this announcement to resonate with both Gen Z and Gen X employees.” | Ch. 13 |
| Bias check | “Review this message for biased language or unintentional microaggressions.” | Ch. 13 |
| Inclusive rewrite | “Make this onboarding email more inclusive for new employees of all backgrounds.” | Ch. 13 |
| Ethical AI use | “Suggest ways to disclose AI use ethically in a client-facing communication.” | Ch. 2, 14 |
🧠 Stretch Prompts (for Creativity, Growth & Leadership)
| Use Case | Prompt | Chapter Alignment |
|---|---|---|
| Self-awareness | “What communication habits could I improve to be a better team contributor?” | Ch. 12 |
| AI reflection | “Reflect on one time I used AI in communication. What worked, what didn’t, what would I do differently?” | Ch. 2 |
| Role reversal | “Imagine I’m the recipient of this email—how might it come across, and how could I revise it?” | Ch. 1, 6 |
| Learning synthesis | “Summarize what I’ve learned about business communication in a 150-word journal entry.” | All |
| Vision message | “Draft a vision statement to inspire a newly formed cross-functional team.” | Ch. 12, 11 |